Boston Public Library Trustees meeting

Robert Gallery, Chair

A. Welcome and Roll Call of Board

B. Welcome Remarks

Kate Brown, Adams Street Branch Librarian

Grace Hebard, President of Friends of the Adams Street Branch Library

C. Review and Approval of Minutes for the Trustees Meeting held on January 15, 2019.

D. Discussion and approval of Revised Draft By-Laws

VOTED: “that, the Trustees of the Public Library for the City of Boston adopt the Amended and Restated By-Laws of the Trustees of the Public Library of the City of Boston, as a Corporation.”

David Leonard, President

A. Introduction of new Chief Technology Officer, Kurt Mansperger

B. Presentation of the Adams Street Branch design

Katie Faulkner, NADAAA

C. Review of the Boston Public Library Strategic Web Accessibility Plan

Caroline Driscoll, Legal Advisor

VOTED: “that, the Trustees of the Public Library for the City of Boston approve the Boston Public Library Strategic Web Accessibility Plan in conjunction with its Resolution Agreement entered into with the U.S. Department of Education.”

Evelyn Arana-Ortiz, Committee Chair

A. Review of Boston Public Library Draft Management Letter for Fiscal Year Ending June 30, 2018

Eamon Shelton, Director of Operations and Ellen Donaghey, Chief Financial Officer

VOTED: “that the Trustees of the Public Library of the City of Boston vote to accept the Draft Management Letter for the Fiscal Year Ending June 30, 2018 from CliftonLarsonAllen, LLP, Certified Public Accountants.”

B. Contract for flooring replacement for the Lower Mills Branch

VOTED:  “that, the Trustees of the Public Library of the City of Boston delegate to the Finance and Audit Committee the approval and awarding of the contract for:  Lower Mills Flooring replacement which has a budget of:  One hundred two thousand dollars ($102,000.00) as part of the City Capital Project:  CLD24594.”

C. Emergency Fire Panel replacement contracts Eamon Shelton, Director of Operations

VOTED: “that the Trustees of the Public Library of the City of Boston delegate authority to the Finance and Audit Committee to approve contracts of up to $500,000 for the emergency replacement of the Fire Alarm Control Panel and associated equipment in the McKim Building.”

D. Contract for small improvement project of the South Boston Branch Courtyard

VOTED:  “that, the Trustees of the Public Library of the City of Boston vote to award the contract for:  Replacing the Terrace in the Courtyard at the South Boston Branch Library, a Chapter 149 Project to:  Bautista Masonry, Inc., 99 Milton Street, Waltham, MA  02453, being the lowest, eligible, responsive and responsible bidder for the amount of:  One hundred twenty nine thousand dollars ($129,000.00):  CLD24595.”

E. Contract for BPL Firewall Upgrade for the FY20 Period, beginning July 1, 2019 through June 30, 2020, E-Rate Funding Eligible

VOTED: “that, the Trustees of the Public Library of the City of Boston vote to award a contract to Integration Partners Corp., 350 Madison Avenue, 7th Floor, New York, NY 10017 the sole responsive and responsible bidder in a public Request for Proposal process, advertised under G.L. C. 30B, a contract for Firewall Upgrade for the Boston Public Library System, as specified during the period of July 1, 2019 through June 30, 2020, at a total cost not to exceed one hundred forty two thousand, nine hundred nineteen dollars and sixteen cents ($142,919.16) contingent upon receipt of Universal Services Fund Federal funding.”

F. Contract for BPL Wireless Access Point and Controller Upgrade for the FY20 Period, beginning July 1, 2019 through June 30, 2020, E-Rate Funding Eligible

VOTED: “that, the Trustees of the Public Library of the City of Boston vote to award a contract to ePlus Technology, Inc., 13595 Dulles Technology Drive, Herndon, VA 20171 the sole responsive and responsible bidder in a public Request for Proposal process, advertised under G.L. C. 30B, a contract for Wireless Access Point and Controller Upgrade for the Boston Public Library System, as specified during the period of July 1, 2019 through June 30, 2020, at the proposal price, at a total cost not to exceed one hundred ninety five thousand, four hundred eighty five dollars and seventy five cents ($195,484.75) contingent upon receipt of Universal Services Fund Federal funding.”

John Hailer, Committee Chair      

A. Steering Committee Update

1. Fund of the BPL update
2. BPL Gala in June
3. Affiliates Updates
4. Trustee recommendation

Robert Gallery, Chair

A. Discuss Collective Bargaining Update

Jessica Dembro, Human Resources Manager

VOTED: “that, the Trustees of the Public Library of the City of Boston, accept management’s recommendation to endorse the terms of the successor City of Boston/Boston Public Library and the Boston Public Library Professional Staff Association (“PSA”) Collective Bargaining Agreement ratified by PSA on February 16, 2019.”

Robert Gallery, Chair