Trustees of the Boston Public Library meeting

Robert E. Gallery, Chair

A. Welcome
Maureen Marx, Charlestown Branch Librarian
Christine Amisano, President of Friends of the Charlestown Branch

B. Review and Approval of Minutes for the Board of Trustees Meeting held on November 15, 2016

C. Governance and Development Committee Update 

1) Committee Appointments

D. Boston Public Library Foundation Update
Jeffrey Hawkins, Chair of the Boston Public Library Foundation 

E. Discussion of Mayor Martin J. Walsh’s proposed Home Rule Petition entitled: “Petition for A Special Law Re: An Act Further Regulating the Appointment of Trustees of the Public Library of the City of Boston”

David Leonard, President

A. Discussion of FY18 Updated Revenue Assumptions and Anticipated Operating Costs
Ellen Donaghey, Chief Financial Officer
Katie Hammer, Budget Director,  Office of Budget Management for City of Boston

B. Discussion and Update of BPL Trust Funds
Ellen Donaghey, Chief Financial Officer 

C. Capital Projects Update and FY18 Preliminary Capital Priorities
Eamon Shelton, Director of Operations

D. Rare Books and Print Departments Update
Laura Irmscher, Chief of Collections Strategy

E. Update: Teen Center procedural changes
Michael Colford, Director of Library Services

F. Proposed Initiative on Disadvantaged Populations: Homelessness and Addiction Outreach 

G. Boston Parks Department’s request to use BPL Granite

Evelyn Arana-Ortiz, Committee Chair
        
A. Presentation of the Draft Tax Returns (IRS Form 990)
Ellen Donaghey, Chief Financial Officer

1) Draft IRS Form 990: “Return of Organization of Exempt from Income Tax Report”

B. Contract for Providing Consultant Services for Chinatown Library Feasibility Study for the Boston Public Library 

VOTED: “that, there be entered into with Miller Dyer Spears Inc., 99 Chauncey Street, Boston, MA 02111 the most responsive, and responsible bidder, in a public Request for Proposal process advertised under G.L. C. 30B, a contract for Providing Consultant Services for Chinatown Library Feasibility Study for The Boston Public Library, at a total cost not to exceed ninety-four thousand, six hundred dollars and zero cents ($94,600.00). The Boston Public Library Evaluation Committee performed an evaluation of the proposals presented by two vendors as described in the Request for Proposal (RFP), and through this process determined the proposal presented by Miller Dyer Spears Inc. represented the best value for the Boston Public Library”

B. Proposed Contract of Approval for Award with Hope Coolidge to provide oversight of the financial management of the Boston Public Library Foundation. 

VOTED: that, the Trustees Finance and Audit Committee recommend the Trustees of the Public Library of the City of Boston authorize an $85,000 contract with Hope Coolidge to provide oversight of the financial management of the Boston Public Library Foundation. 

Robert E. Gallery, Chair

A. Review of the Fred Allen Trust litigation status
Caroline Driscoll, Esq., City of Boston Law Department

B. Discussion regarding litigation strategy for TELESIUS, BERNARDINUS. Varii de naturalibus rebus libelli (Special Collections volume).    
Caroline Driscoll, Esq., City of Boston Law Department

Robert E. Gallery, Chair