Meeting of the Library Trustees Finance and Audit Committee

Evelyn Arana-Ortiz, Chair

Evelyn Arana-Ortiz, Chair

Matthew S. Hunt, CPA and Principal, CliftonLarsonAllen

Ellen Donaghey, Chief Financial Officer

      VOTED:  “that the Trustees Finance and Audit Committee recommend the Trustees of the Public Library of the City of Boston approve the Boston Public Library’s Draft Financial Statements for the Fiscal Year Ending June 30, 2018.”

Ellen Donaghey, Chief Financial Officer

A. Contract for Providing Inspection , Testing, Servicing and Full Preventive Maintenance of Elevator Equipment in Various Library Buildings for the period of Thirty-Five (35) Months

VOTED: “that a contract publicly advertised in accordance with the provisions of G.L.c.149, Section 44A - 44I, be entered into with United Elevator Co. Inc. 195 Libbey Industrial Parkway #3 Weymouth, MA 02189, the sole eligible, and responsible bidder, for Inspection , Testing, Servicing and Full Preventive Maintenance of Elevator Equipmen  in Various Library Buildings for a multi-year (thirty five [35] month) period beginning August 1, 2018 through June 30, 2019, and on July 1, 2019 and on July 1, 2020, at a total cost for the thirty five (35) month period not to exceed $ four hundred seventy seven thousand, seven hundred dollars and zero cents ($477,750.00). The cost for the first Fiscal Year (2019) is not to exceed one hundred fifty thousand, one hundred fifty dollars and zero cents ($150,150.00), and for each of the next two fiscal years (Fiscal Years 2020 and        2021)  not to exceed one hundred sixty three thousand, eight hundred dollars and zero cents ($163,800.00) and one hundred sixty three thousand, eight hundred dollars and zero cents  ($163,800.00) respectively”.

B. Contract for Providing Window Installation and Repairs in Various Library Building for the period of Thirty-Six Months

VOTED: “that a contract publicly advertised in accordance with the provisions of G.L.c.149, Section 44A-44I be entered into with  Glass & Mirror Inc. 190 Broadway Somerville, MA 02145, the most eligible, responsive and responsible bidder, for Window Installation and Repairs in Various Library Buildings for a multi-year (thirty five [35] month) period beginning August 1, 2018 through June 30, 2019, and on July 1, 2019 and on July 1, 2020, at a total cost for the thirty five (35) month period not to exceed fifty nine thousand, eight hundred seventy seven dollars and sixty cents ($59,877.60). The cost for the first Fiscal Year (2019) is not to exceed eighteen thousand, eight hundred eighteen dollars and sixty nine cents ($18,818.69), and for each of the next two fiscal years (Fiscal Years 2020 and 2021) not to exceed twenty thousand, five hundred twenty nine dollars and forty six cents ($20,529.46) and twenty thousand, five hundred twenty nine dollars and sixty nine     cents ($20,529.46) respectively”

C. Contract with Hope Coolidge for the financial management of the Boston Public Library Foundation.

VOTED:  “that, the Trustees Finance and Audit Committee recommend the Trustees of the Public Library of the City of Boston authorize a forty thousand ($40,000) dollar contract with Hope Coolidge to provide oversight of the financial management of the Boston Public Library Foundation.”

Ellen Donaghey, Chief Financial Officer

A. Review of Certain Trusts with a value less than $75,000

B. Review of Charles J. Wilkins Trust, established January 16, 2007

Ellen Donaghey, Chief Financial Officer

Next meeting is scheduled for Thursday, November 8^th at Central Library, 8:00 a.m.

*Meeting is subject to change

Trustees of the Public Library of the City of Boston

Robert Gallery, Chair; Evelyn Arana-Ortiz, Vice Chair

Zamawa Arenas, Jabari Asim, Ben Bradlee, Jr., Cheryl Cronin,

Linda Dorcena Forry, Priscilla Douglas, John Hailer, Rep. Byron Rushing

President, David Leonard

Clerk of the Board, Pamela Carver

This is an open meeting; the public is welcome to attend

For information: www.bpl.org