Trustees of the Public Library meeting

Robert Gallery, Chair

A. Welcome Remarks, Nancy Ahmadifar, President of the Friends of the Parker Hill Branch Library

B. Review and Approval of Minutes for the Trustees Meetings held on May 8, 2018

C. Welcome new Trustees, Linda Dorcena Forry and Jabari Asim

David Leonard, President

A. Update of Capital Projects- Branches

Alison Ford, Major Projects Manager                                                                                  

Priscilla Foley, Director of Neighborhood Services

B. Update of Rare Books Department

Laura Irmscher, Chief of Collections                                                                                            

Beth Prindle, Head of Special Collections

John Hailer, Trustees Finance and Audit Committee Member                                                                                  

Ellen Donaghey, Chief Financial Officer

A. Review of Boston Public Library Financial Statements for Fiscal Year Ending June 30, 2018.

Matthew S. Hunt, CPA and Principal, CliftonLarsonAllen                                                                               

VOTED:  “that, the Trustees of the Public Library of the City of Boston approve the Boston Public Library’s Financial Statements for the Fiscal Year ending June 30, 2018.”

B. Contract with Hope Coolidge for the financial management of the Boston Public Library Foundation.

VOTED:  “that, the Trustees of the Public Library of the City of Boston authorize a forty thousand ($40,000) dollar contract with Hope Coolidge to provide oversight of          the financial management of the Boston Public Library Foundation.”

C. Purchase of Furniture for the Map Room Café and Courtyard

 VOTED:  “that, the of the Public Library of the City of Boston delegate approval of   the purchase of furniture for the McKim Restaurants to the Finance and Audit Committee.”

D. Review of Select Trusts                                                                                                      

I. Review of Certain Trusts with a value less than $75,000

VOTED:  “that, the of the Public Library of the City of Boston authorize the City of Boston Corporation Counsel’s Office engage with the Attorney General’s Office to expand the scope of certain trusts (trusts presented at the Finance and Audit Committee meeting on September 18, 2018).”

II. Review of Charles J. Wilkins Trust, established January 16, 2007

VOTED:  “that, the Trustees of the Public Library of the City of Boston authorize and direct that the income of the Charles J. Wilkins Trust fund be used to support, care, exhibition of,and/or improved access to special collections materials.”

E. Report of “Gifts, Grants, Donations to the Boston Public Library, Fiscal Year 2018

Priscilla Foley, Committee Member

A. Program Grant Selections

Laura Irmscher, Chief of Collections

A. Update on Rare Books Project

John Hailer, Committee Chair

B. Update on BPL Fund Steering Committee

Robert Gallery, Chair

2018

Friday, November 16, 2018, 3:00 p.m., Central Library

2019

Tuesday, January 15, 2019, 3:00 p.m., Adams Street Branch

Thursday, March 28, 2019, 4:00 p.m., Chinatown Branch

Tuesday May 14, 2019, 8:30 a.m., Annual Meeting, Central Library

*All meetings are subject to change