Boston Public Library Trustees Finance and Audit Committee Meeting

I.    Welcome

Evelyn Arana-Ortiz, Committee Chair

A.    Welcome Remarks

B.    Roll Call

C.    Review and Approval of Meeting Minutes from January 10, 2023

II.    NEPC Portfolio and Asset Allocation Overview 

Sebastian Grzejka, NEPC Partner

A.    Vote to Rebalance the Annual Spend (Pending Discussion)

VOTED:   “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston vote to rebalance the annual spend based on the recommendations presented and discussed with NEPC.” 

III.    Vote to Approve Camera Purchase

Ellen Donaghey, Chief Financial Officer

VOTED:  “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston approve the purchase of the Phase One iXH 150MP - 72MM (MKII) camera from The Digital Transitions, Inc. of 35 West 35th Street 10th floor, New York, NY 10001 in the amount of Seventy Six Thousand one hundred ninety dollars and zero cents ($76,190.00) with funding from the Library for the Commonwealth.”

IV.    Presentation of the Draft Tax Returns (IRS Form 990)

Ellen Donaghey, Chief Financial Officer 

V.    New Business

Evelyn Arana-Ortiz, Committee Chair

VI.    Public Comment

“Please sign up for public comment the first 30 minutes of the meeting to support effective time management. On occasion, additional public comments on matters formally on the agenda may be allowed at the discretion of the Chair, and time permitting. Comments may alternatively be submitted in writing to the Clerk of the Board, no later than one day in advance of the meeting,  for distribution to the Trustees at pcarver@bpl.org.”

VII.    Adjournment

Evelyn Arana-Ortiz, Committee Chair

*Next meeting is scheduled on May 16, 2023 at 8:30 a.m. (subject to change)

Trustees Finance and Audit Committee of the Boston Public Library

Evelyn Arana-Ortiz, Committee Chair

Navjeet Bal, John Hailer, Jeff Hawkins, Sen. Mike Rush, and President David Leonard

Clerk of the Board, Pamela Carver

This is an open meeting; the public is welcome to attend.

Zoom: https://boston-public-library.zoom.us/j/85776982905

Webinar ID: 857 7698 2905

Call In: 301 715 8592, or 309 205 3325, or 312 626 6799