On Call Kitchen Exhaust Hood & Duct Cleaning, Including Filter Replacement at Various Boston Public Schools

Contact Information:

Patrick Mulvey-Welsh

617-635-9000 Ext. 41364

The City of Boston Public Schools (the City), acting by and through its Director of Facilities Management (the Awarding Authority), invites sealed bids for the above titled project, subject to the applicable provisions of the law, including, without limitation, M.G.L. c.30B, s.5 as amended, and in accordance with the terms and provisions of law of the contract documents entitled: “On Call Kitchen Exhaust Hood & Duct Cleaning Including Filter Replacement at Various Boston Public Schools” (various individual projects, each under $10,000).

The City intends to award three (3) contracts to the lowest responsive and responsible bidders.

SPECIFICATIONS will be available after twelve o’clock noon, Boston time, Thursday, January 7, 2021 at the Office of Facilities Management/Boston Public Schools, 2nd Floor, 1216 Dorchester Avenue, Boston, MA  02125.  To request electronic files, send an email to Maria Lew-Houston,     

The contractor shall furnish all necessary labor, supervision, equipment, materials, tools and supplies as may be required to perform kitchen exhaust hood & duct cleaning, including filter replacement in Boston Public Schools kitchens and culinary arts programs and other related work on an as needed basis in accordance with specifications and terms and conditions set forth herein for the period of July 1, 2021 through June 30, 2022.

Bid proposals shall be sealed and clearly marked “On Call Kitchen Exhaust Hood & Duct Cleaning Including Filter Replacement at Various Boston Public Schools” and filed in the office of the Official designated above no later than twelve o’clock noon, Boston time, Tuesday, January 19, 2021, at which time and place they will be publicly open and read aloud. 

Bids submitted shall remain constant and firm for the entire term of the contract.

The attention of bidders is directed to the provisions of the IFB and contract documents and especially to the requirements for bid deposits, insurance and performance bonds as may be applicable.

Following its submission, a bid may be corrected, modified or withdrawn only to the extent provided for in M.G.L. c30B, s.5. The submission of a bid shall constitute acceptance by the bidder of all provisions of the IFB and an agreement by the bidder if awarded a contract to perform all specified work according to contract specifications.

The City reserves the right to reject any and all bids, or any part or parts thereof, and to award a contract as the Official deems to be in the best interest of the City of Boston and the Boston Public Schools.

The Official shall waive minor informalities or allow the bidder to correct them.  Any contract shall be subject to the availability of an appropriation therefor throughout the term of the contract.

The maximum time for acceptance of a bid and the issuance by the City of written notification of award shall be thirty (30) days after the date set forth above for the submission of bids.

The award of any contract shall be subject to the approval of the Superintendent of Schools and the Mayor of Boston.

Patrick Mulvey-Welsh, Project Director/Facilities Management