Cleaning, Inspection and Repair Services for Protective Bunker Gear

Contact Information:

Kerry Manning

(617)343-3659

kerry.manning@boston.gov

The City of Boston, acting through its Fire Department, invites Proposals from qualified vendors contractors to provide cleaning, inspection, and repair services, compliant with NFPA 1851, Current Edition, for structural firefighting protective ensembles, otherwise known as Turn Out Gear, or Bunker Gear, to help reduce the health and safety risks associated with improperly or poorly maintained Personnel Protective Equipment (PPE), and to provide compliance to NFPA 1851, the most current edition.  This should include individual ensemble elements that include garments, helmets, gloves, footwear and interface components that are compliant with NFPA 1971, Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting.  It is the intention of the Boston Fire Department to extend the useful service life of said equipment through proper NFPA compliant maintenance. It is anticipated that the period of performance for this contract will begin on October 1, 2020 and continue through September 30, 2023, estimated to be thirty-six (36) months.  

PROPOSALS must be received no later than 12:00 P.M. on Tuesday, September 22, 2020, in the Office of Administrative Services, Boston Fire Headquarters, 2nd Floor, 115 Southampton Street, Boston, MA 02118; attention Kerry Manning, Procurement Specialist; or uploaded to the City of Boston’s Supplier Portal , accessible from: http://www.boston.gov/procurement

No submissions will be accepted later than 12:00 PM. Tuesday, September 22, 2020.  Price proposals should be included in a separate, sealed envelope.  Under no circumstances shall any pricing information be included as part of any non-price proposal.

Each proposal submitted through hard-copy paper format must be submitted in two (2) separate sealed envelopes, one containing only Offeror information and marked-

“TECHNICAL/ NON-PRICE PROPOSAL” and the other containing only price information and marked “PRICE PROPOSAL”. Failure to submit separate proposals will result in rejection of the proposal.

Each proposal submitted electronically can be submitted through the Supplier Portal. Offerors that choose to submit their RFP response electronically are not required to submit multiple copies of its proposal.  In addition, Offerors are not required to submit separate price and technical/non-price submissions.  Offerors who submit their response electronically will need only to create a single bid response.  The Offeror must omit pricing information from any document file uploaded onto the system.  Pricing shall be listed only on the lines identified for price information in the Supplier Portal.  The Offeror must submit a Price Proposal in the section “ENTER LINE BID RESPONSE” on the City of Boston’s Supplier Portal.

The Supplier Portal is designed so that the Official will be unable to access the Offeror's Price Proposal during the Technical/ Non-Price review.  The Official may open the price proposals at a later time and in any case shall open the price proposals so as to avoid disclosure to the individuals evaluating the technical/ non-price proposals.

Proposals will be evaluated and awarded accordingly.

Questions regarding the requested services should be directed to Kerry Manning, BFD Procurement at kerry.manning@boston.gov. All questions and requests for clarification must be received in writing via email not less than five (5) business days before proposals are due to:   kerry.manning@boston.gov.  Written responses will be emailed to all bidders on record as having picked up the RFP not less than three (3) business days before proposals are due.  If any changes are made to this RFP, an addendum will be issued. Addenda will be posted in the Boston Fire Department and emailed to all proposers on record as having picked up the RFP.

John Dempsey, Fire Commissioner/ Chief of Department