Legislative Information Management System (LIMS)

EV00008330

CONTACT INFORMATION

Sarah Figalora

Email: DigitalRPF@boston.gov

The City of Boston, acting by and through its Chief Information Officer, requests proposals for Legislative Information Management System (LIMS), as particularly set forth in the Request for Proposals EV00008330. The RFP will be available on the City’s procurement website and Supplier Portal via boston.gov/procurement, on or after 10:00 a.m., Boston local time, on August 17, 2020. The City of Boston’s Department of Innovation and Technology (DoIT), is seeking a new cloud-based Legislative Information Management System (LIMS) to replace two existing systems and expand our current functionality. This new LIMS system is necessary to continue supporting Mayor Walsh’s directive for transparency in government by providing open and inclusive participation in the City of Boston on all public forums.

Responding to this RFP is voluntary. All costs associated with responding to this RFP, including any interviews/demonstrations, will be the sole responsibility of the vendor participating in the RFP response.

The RFP will remain available until the date and time of the opening of proposals, on Friday, September 4, 2020 at 12:00 noon, Boston local time.

The attention of all proposers is directed to the provisions of the Request for Proposals and contract documents, specifically to the requirements for insurance as may be applicable.

Offerors have the option of submitting proposals through either (i) the City of Boston’s Supplier Portal boston.gov/procurement or (ii) by delivery of two (2) separate sealed envelopes, one containing the Technical Proposal and one (1) electronic copy (thumb drive), labeled as “TECHNICAL PROPOSAL,” and the other containing the Price Proposal and one (1) electronic copy (thumb drive), labeled as “PRICE PROPOSAL.”  Under no circumstance shall any price information be included with a Technical Proposal. 

If submitting via paper, price and technical proposals shall be submitted separately in sealed, clearly labeled envelopes on or before September 4, 2020 at 12:00 noon, Boston local time, to: Susan Hynes, City of Boston, Room 703 – Department of Innovation and Technology, One City Hall Square, Boston, MA 02201

The Official shall reject late proposals. Failure to submit separate sealed price and technical proposals shall result in disqualification of the entire proposal.

The Official shall not open the proposals publicly, but shall open the technical proposals in the presence of one or more witnesses within twenty-four (24) hours of the above deadline for submission of proposals. The Official may open price proposals later and in any case shall open the price proposals to avoid disclosure to the individuals evaluating the technical proposals.

The term of the contract shall be for one year with two one-year options to renew at the City’s sole discretion. 

The City reserves the right to reject any and all proposals, or any part or parts thereof, and to award a contract as the Official deems to be in the best interests of the City. This contract shall be subject to the availability of an appropriation therefore, if sufficient funds are not appropriated for the contract in any fiscal year, the Official shall cancel the contract. The maximum time for acceptance of a proposal and the issuance of a written notification of award shall be one hundred eighty (180) days. The award of this contract shall be subject to the approval of the Mayor of Boston. 

DAVID ELGES, CHIEF INFORMATION OFFICER