Monthly Elevator Inspection

For information specific to this particular bid, please contact Mary (Kane) O’Toole, Boston Fire Department Procurement Office, at 617-343-2152 or at Mary.Kane@boston.gov.

The scope of work is further detailed in the specifications and includes, but is not limited to the following:

Provide monthly inspections for the preventive maintenance and as needed repairs of two elevators at Boston Fire Headquarters, 115 Southampton Street, Boston, MA, inclusive of all the required equipment and materials in accordance with M.G.L. Chapter 149 from July 1, 2020 through June 30, 2023.

The City of Boston (the City) acting by its Boston Fire Department through its Commissioner (the Official) hereby invites sealed bids for the above-entitled project, and particularly set forth in the Invitation for Bids which may be obtained starting Tuesday, March 17, 2020 at 9AM at Boston Fire Headquarters, 115 Southampton Street, Procurement Office, Floor 2, Boston, MA 02118 or by visiting cityofboston.gov/procurement and clicking on the supplier portal and locating event number EV00007772. Bids shall be on a form supplied by Boston Fire, be clearly identified as a bid and signed by the bidder. All bids for this project are subject to sections 26-27, 29 and 44A -44J, inclusive of M.G.L. c149, as amended and in accordance with the terms and provisions of the contract documents entitled fire alarm and life safety equipment.

All general bids shall be filed with the Official at the Boston Fire Department, 115 Southampton Street, Procurement Office, Floor 2, Boston, MA 02118 before twelve o’clock (noon EST) on Thursday, April 30, 2020 and clearly marked Event EV00007772, with the Official at the Boston Fire Department, 115 Southampton Street, Procurement Office, Floor 2, Boston, MA 02118 before twelve o’clock (noon EST) on Thursday, April 30, 2020, at which time and place respective bids will be opened forthwith and read aloud.

ELECTRONIC BIDS WILL NOT BE ACCEPTED. LATE BIDS WILL NOT BE ACCEPTED.

General bids will be valid only when accompanied by (1) Certificate of Eligibility issued by DCAMM, showing that the general contract has been approved in Elevator Repair Maintenance to bid on projects the size and nature of that advertised, and (2) an Update Statement summarizing the generals contractor’s record for the period between the latest DCAMM certification and the date the general contractor submits its bid (3) OSHA Certification Training. Apprentice Certificate is not required.

The attention of all bidders is directed to the provisions of the Invitation of Bids and contract documents, specifically to the requirements for bid deposits, insurance, performance and payment bonds as my be applicable.

All bidders are hereby notified that bid deposits must be 5% of his/her bid and shall be in the form of a bid bond, certified check, treasurer’s check or cashier’s check and made payable to the City of Boston.

In accordance with M.G.L. Chapter 149, a performance bond and a labor and materials payment bond shall be required from the successful bidder of a surety company qualified to do business under the laws of the Commonwealth of Massachusetts and included in the U.S. Treasury’s current list of approved sureties (Circular 570) and satisfactory in form to the Awarding Authority will be required of the successful bidder to guarantee the faithful performance of the contract. The successful bidder will be required to furnish a performance bond in the total amount of the contract, as reflected in the “Total Bid” price listed on the Bid Summary Sheet.

A labor and materials/payment bond in the sum of fifty percent (50%) of the total amount of the contract, as reflected in the “Total Bid” price listed on the Bid Summary Sheet, is between $10,000 and $150,000, and a materials/payment bond in the amount of one hundred percent (100%) of the total amount of the contract, as reflected in the “Total Bid” price listed on the Bid Summary Sheet, will be required if the total amount of the contract, as reflected in the “Total Bid” price listed on the Bid Summary Sheet, is greater than $150,000.

A Certificate of Insurance is required when submitting your bid.

The attention of all bidders is directed to the Boston Residents Jobs Policy section of the specifications and the obligation of the contractor to take affirmative action in connection with employment practices in the performance of this contract. The contractor and its subcontractors shall maintain the following ratios of workforce hours in each trade: Minority 40% of total work hours, Female 15% of total work hours, Boston Residents 51% of total work hours.

The City seeks to promote the full participation and equality of opportunity for minority-owned and women-owned enterprises (“M/WBE”) in all aspects of the development of the project, including equality of opportunity for participation in the development, financing, design, construction, operation and ownership of the project.

On February 24, 2016, Mayor Martin J. Walsh signed an executive order to ensure the M/WBEs are afforded fair and equitable opportunities when competing for city contracts. To support these city objectives proposals must include a statement that details experience with, and approach to, insuring meaningful outreach to subcontracting opportunities for minority and women-owned firms on all key project activities.

The City of Boston requires proposers to certify in their submissions that they understand these objectives and are committed to achieving them if they are the successful bidder. These statements should be documented using the Strategy Form included in the invitation for bid documents and should include any intended outreach to subcontracting opportunities for minority and women-owned firms. At the request of the City, all contractors must furnish materials evidence of their efforts to comply with the strategies outlined on the Strategy Form.

Bidders are hereby notified that this project is subject to M.G.L. c. 149, s. 27 and in accordance contractors must pay Prevailing Wage as set by the Division of Occupational Safety within the Department of Labor and Workforce Development. Every contractor or subcontractor which performs construction work on the project is required to submit weekly payroll reports and a Statement of Compliance directly to the awarding authority by mail or email and keep them on file for three years. Each weekly payroll report must contain: the employee’s name, address, occupational classification, hours worked and wages paid. A sample of a payroll reporting form may be obtained at http://www.mass.gov/dols/pw.

Bidders are further notified that they shall submit prices for and bid prices shall be compared on the basis of the entire period of performance.

This contract shall be subject to the availability of an appropriation therefore, if sufficient funds are not appropriated for the contract in any fiscal year, the Official shall cancel the contract.

Sealed bids shall be publicly opened by the Official on Thursday, April 30, 2020 at Boston Fire Headquarters, 115 Southampton Street, Second Floor Conference Room, Boston, MA 02118.

The award of any contract shall be subject to the approval of the Mayor of Boston and the Boston Fire Commissioner.

The Official reserves the right to waive any informalities in or to reject any and all bids if it is in the public interest to do so.

Joseph E. Finn, Fire Commissioner